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Budget Allocation Team (BAT)

Contact Us

  • Grayslake, B106‐105
  • Phone: (847) 543‐2280
  • Email: SAI.info@clcillinois.edu
  • Semester Hours:
    Monday – Thursday, 8 a.m. to 7 p.m.
    Friday, 8 a.m. to 4:30 p.m.
    Break Hours:
    Monday – Friday, 8 a.m. to 4:30 p.m.

Student clubs & Organizations at CLC can request funding from Student Activity Fees collected by CLC, from students, entrusted to SAI, for the benefit of all campus by adding value to the college experience and enriching the college environment. FUND 10 are those monies. Funding requests to the Budget Allocations Teram (BAT) are need for ALL Tiers. Individuals or groups may present to BAT under the following circumstances, but not limited to:

  • Travel/Conferences
  • Speakers
  • Material that is available for free to all CLC students: No items can be sold with Fund 10 monies!
  • On Campus events that focus on all CLC students

The Budget Allocation Team (BAT) shall consist of:

  • 1 Director of Student Activities & Inclusion (SAI)
  • 1 Senior Office Assistant (SAI)
  • 4 Student Representatives‐ Including the SGA Treasurer
  • 2 Club Advisors
  • 1 Lake Shore Campus Representative
  • 1 Southlake Campus Representative

The BAT will meet on a weekly basis and will follow the Club Budget Request Criteria:

Tier 1: Must submit 30 days prior to event

Clubs, Departments or Individuals who are requesting an amount of $1‐$500 will be required to submit the BAT application to the Director of SAI via email for approval of funding. Approval can be expected within two business days by email. Also, depending on the initiative, a presentation may be asked of the club prior to approval of funding. All clubs are required to present for all travel and conference requests.

Tier 2: Must submit 30 days prior to event

Clubs, Departments or Individuals who are requesting $501 ‐$1,500 will be required to submit the BAT application to the BAT committee via email. Approval can be expected within five‐seven business days by email from the committee. Also, depending on the initiative, a presentation may be asked of the club prior to approval of funding. All clubs are required to present for all travel and conference requests.

Tier 3: Must submit eight (8) weeks in advance

Organizations and Departments who are requesting $1,501 and above will be required to submit the BAT application and formally present to the BAT committee detailing need and benefit prior to approval of funding. Approval can be expected the same day of the presentation.

If requesting travel, know that the College has very specific guidelines:

  • All members attending must be in good academic and conduct standing, & the group must not be actively in the group conduct process.
  • Fund 10 monies shall provide for student leader travel; staff & faculty travel is prohibited or limited.
  • SAI STRONGLY RECOMMENDS you speak to the Administrative Assistant before making any travel plans

Please be advised that a submitted application and/or presentation does not mean an automatic approval. BAT Committee may reach out for more clarification of amount requested prior to a decision being made. All clubs and organizations are to adhere to the Student Rights and Responsibilities Procedures (SRRP) (PDF) and the Registered Club & Organization Conduct policy.

Clubs are to adhere to the Time, Place, and Manner procedures stated in the CLC Facilities Usage Policy (PDF). Club Officers are to be in good academic standing (2.5 grade point average or higher).

Clubs are only allowed to request funding a maximum

  • (1) times per semester for Tier I
  • (1) times per semester for Tier II
  • (0) time per semester for Tier III
  • Organizations/Department are only allowed to request funding a maximum
  • (3) times per semester for Tier I
  • (2) times per semester for Tier II
  • (1) time per semester for Tier III

Note: If denied, that application for funding does not eat up one of your groups’ possible applications

Appeal Process:

  • Appeals‐must occur within 5 days after denial
  • Clubs may appeal once to the Director of SAI and decision will be final
  • Email committee your appeal
  • Response can be expected within two business days.

Budget Allocation Team Membership Requirements

  • Team members must be present to vote
  • Email votes must be in 5‐7 business days after the request was submitted.
  • Voting will take place via Robert’s Rules of Order and only when there is a quorum: The Director of SAI will not vote!
  • If a member misses two voting meetings per semester, they will be removed and replaced with another CLC representative

The BAT strongly suggests that Clubs, Organizations, CLC representatives, and Departments request funds.

There are NO reimbursements allowed under any circumstances.

For questions, please contact the Director of Student Activities & Inclusion.