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Notification of Rights under FERPA for Postsecondary Institutions

The Family Educational Rights and Privacy Act (FERPA) gives students certain rights with respect to their education records. They are:

  1. The right to inspect and review one’s educational records within 45 days of the day the College of Lake County receives a request for access. Students should submit to the Registrar, a written request that identifies the record(s) they wish to inspect

  2. The right to request the amendment of one’s educational records that one believes are inaccurate or misleading. Students must write to the Registrar, clearly identifying the part of the record they want changed and specifying why it is inaccurate or misleading. If the College of Lake County decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.

  3. The right to consent to disclosures of personally identifiable information contained in one’s educational records, except to the extent that FERPA authorizes disclosure without consent. Examples in which disclosure without consent is permitted include that of disclosure to school officials with legitimate educational interests and to appropriate parties in order to protect the health and safety of students or other individuals. A school official is a person employed by the College of Lake County in an administrative, supervisory, academic, research or support staff capacity (including law enforcement personnel and health staff), a person or company with whom the College of Lake County has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. CLC is responsible for taking appropriate measures to permit only those school officials with legitimate educational interests to access individual records. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College of Lake County discloses education records without consent to officials of another school at which a student applies or intends to enroll.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College of Lake County to comply with the requirements of FERPA. The office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    600 Independence Ave., SW
    Washington, DC 20202-4605

    At the College of Lake County, directory information consists of a student’s name, address, email, student username, telephone number, major field of study, participation in recognized activities and sports, weight and height of members of athletic teams, dates of attendance, enrollment status, degrees and awards achieved and most previous education agency or institution attended by the student. As directory information, the college may use this data internally, as well as release it at the college’s discretion without prior consent.

    The release of directory information without consent shall be limited to legitimate educational purposes or in accordance with the Solomon Amendment.

    Any student objecting to the release of all or any portion of such information must notify the Records Office in writing. The restriction will remain in effect until revoked by the student in writing.